Clark Public Utilities

Is seeking qualified DBE, MBE, WBE

Issue Date: November 9, 2017
Quote Due Date: November 15, 2017 no later than 2:00 PM
Submit: Emailed submissions are preferred; mailed submissions are acceptable.
Contact:
For inquiries regarding this quote request email Jeff Wittler at jwittler@clarkpud.com or call 360.992.8577 no later than 10:00 AM on November 15, 2017.
Delivery:
Product due December 8, 2017
Clark Public Utilities, 8600 NE 117th Ave, Vancouver, WA 98662

A. Specifications & Requirements: Wood Stakes
1. Total Quantity - 30,000
2. Wood should be green Douglas Fir
3. No core product wood should be used
4. Stakes should be graded for drive-ability with no loose knots, spike knots or through knots
5. Stakes should be 36” in total length
6. Actual size of stakes should be 1” x 1” after milling
7. Stakes should have two side cuts that form a point on one end only
8. Stakes should not arrive with any mold or fungus
9. Delivery Deadline: December 8, 2017

B. Additional Terms & Conditions
1. Freight FOB Destination, prepaid and allowed to the utility’s Operations location at:
8600 NE 117th Ave, Vancouver, WA 98662
2. Use attached quote sheet for submission, or submit proposal with the following information: Price, Vendor name, address, contact information and list each specification 1 through 9.

No contract shall be made to parties listed on the General Services Administration’s List of parties Excluded from Federal or Non-procurement Programs in accordance with E.O.s 12549 and 12689 “Debarment and Suspension” (www.sam.gov). This list contains the names and parties debarred, suspended, or otherwise excluded by agencies, and contractors declared ineligible under statutory or regulatory authority.
MINORITY-OWNED (MBE) / WOMEN-OWNED PARTICIPATION
This project has an undefined certified minority-owned (MBE) and women-owned (WBE) participation goal. Clark Public Utilities is an equal opportunity and affirmative action employer and encourages disadvantaged, minority, women-owned, small, and veteran owned firms to respond. Clark Public Utilities hereby notifies all prospective bidders that it will affirmatively ensure that in any contract entered into, pursuant to this invitation to quote will afford disadvantaged, minority, women-owned, small, and veteran owned firms the full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award. Persons with disabilities may request that this information be prepared and supplied in alternate forms by calling 360-992-8834.

SIX GOOD FAITH EFFORTS (40 CFR PART 33 SUBPART C).
The contractor agrees to make the following good faith efforts whenever procuring subcontracts, equipment, services and supplies. The contractor shall retain records documenting compliance with the following six good faith efforts.
1. Ensuring Disadvantaged Business Enterprises are made aware of contracting opportunities to the fullest extent practicable through outreach and recruitment activities. For Indian Tribal, State and Local and Government recipients, this will include placing Disadvantaged Business Enterprises on solicitation lists and soliciting them whenever they are potential sources. Qualified Women and Minority business enterprises may be found on the Internet at www.omwbe.wa.gov or by contacting the Washington State Office of Minority and Women’s Enterprises at 360-664-9750.
2. Making information on forthcoming opportunities available to Disadvantaged Business Enterprises and arrange time frames for contracts and establish delivery schedules, where the requirements permit, in a way that encourages and facilitates participation by Disadvantaged Business Enterprises in the competitive process. This includes, whenever possible, posting solicitations for bids or proposals for a minimum of thirty (30) calendar days before the bid or proposal closing date.
3. Considering in the contracting process whether firms competing for large contracts could subcontract with Disadvantaged Business Enterprises. For Indian Tribal, State and local Government recipients, this will include dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by Disadvantaged Business Enterprises in the competitive process.
4. Encourage contracting with a consortium of Disadvantaged Business Enterprises when a contract is too large for one of these firms to handle individually.
5. Using services and assistance of the Small Business Administration and the Minority Business Development Agency of the Department of Commerce.
6. If the prime contractor awards subcontracts, requiring the subcontractors to take the six good faith efforts in paragraphs 1 through 5 above. If the Contractor is utilizing subcontractors, then the Contractor shall solicit and recruit sub-bids, to the extent possible, from MBE and WBE subcontractors.

No contract award or rejection shall be made based on WBE or DBE participation, but all bidders must take the six (6) affirmative action steps listed above. Contractors must document compliance with the six (6) affirmative action steps. Before award of the Contract can be made, the Contractor shall submit written documentation to the Utility describing how the Contractor followed the affirmative action steps. Award shall only be made upon approval by the Utility of the Contractor’s effort to comply with the affirmative action steps. Failure by a Contractor to take the affirmative action steps will disqualify said Contractor from award consideration.

To view all information and quote form please see the attached RFQ document.

Plans, specs, and other bid documents

• RFQ - Wood Stakes 2017-11.pdf